- All positions must be elected (no appointments), and all current officers must re-run for their position.
- Clubs may decide eligibility rules, and they may differ between roles. For example: must be an active member, must have been in the club for at least one full semester, etc.
- Candidates are not required to fill out an application or make a speech, and each club is allowed to set their own guidelines regarding this, but it is recommended.
- The entire election process should be overseen by the sponsor and the seniors of the club.
- The sponsor of the club must be present at the election, and clubs may request an ESC member to be present as well.
- Voting must take place live and in-person, and speeches (if part of the election) given on the day of the voting. This means that anyone who casts a vote must be physically present at the election.
- It is recommended that voters be ACTIVE members, as defined by the club.
- No weighted votes are allowed.
- Anonymous voting is only allowed for PAPER BALLOTS.
- All online voting must have a name attached to the vote, to ensure voting credibility. (An online form should only be open for two-three hours MAX at any time, and only once.)
- Results must be confidential.
- Votes may only be counted by senior club members and sponsors, and results should be sent out by them as well.
- If there are any complaints about results, they should go through the sponsor or ESC. Re-elections are permitted if necessary.
- Elections should be held between the months of March and May—the earlier, the better, so as to allow for the training of new officers.
- There must be a set open timeline with members on dates of applications, presentations of candidates, and a date of speeches and voting and announcement of results.
Officer Roles and Structure
- Officer roles and structure can be decided by the club, in any format they choose, as long as they are effective in achieving service in the club. Some potential structures:
- Candidates run for an officer position, but not necessarily a specific title. Roles can be decided later, skills and traits can be determined using the Cathy Berger Kaye model (the officer with the most votes may be chosen as president, but the decision is ultimately up to the club.)
- Traditional, with a President, Vice President, Treasurer, Secretary, and so on.
- One president and several vice-presidents or officers, or several officers of equal standing.